Enhance Human Interactions,
Not Replace Them
AI can do many things. But it can't replace the crucial human interactions in higher ed.
Our AI makes those interactions easier and more impactful for you, your advisors, and your students.
Our AI is FAIR
Being FAIR means our AI is designed with Fairness, Accountability, Impact, and Responsibility at its core.
POLIS enables every student and advisor to benefit from ethical, effective, and secure AI in our platform:
We Are Educators
AI built and trained for higher ed advising
Intuitive workflows designed for advisors
Better data for richer student relationships
We Are Safer
Privacy-first design with full data ownership
Secure meeting analysis WITHOUT recording
SOC-2 and FERPA compliance for your data
Want to learn more?
Your Questions About Data Privacy and Security
How and where do your store your user data?
We manage, process, and store user data according to federal and state data protection laws and our agreements with partner institutions.
User data from meetings is sandboxed locally for each institutional partner and limit access to necessary users. We do not use or share any user data from one institution with another.
All user data for US institutions is stored in the USA.
As a rule, we store all user and institutional data in the home country of the partner institution unless otherwise requested.
Are you SOC-2 compliant?
We are currently SOC-2, Type 1 compliant and will be Type 2 by Summer 2025.
How do you ensure FERPA compliance?
POLIS ensures FERPA compliance through a comprehensive,privacy-first approach designed specifically for higher education institutions.
- The platform captures essential meeting information without recording audio or video, maintaining the confidentiality of sensitive conversations.
- Institutions retain full control over their data with customizable retention policies, allowing them to determine how much information is stored and for how long.
- Role-based access controls restrict sensitive student information to authorized personnel only.
-Advanced security measures such as multi-factor authentication, network segmentation,and annual firewall reviews help prevent unauthorized access.
POLIS maintains additional certifications like SOC-2 compliance to ensure robust data privacy and security practices. Continuous network monitoring and intrusion detection systems further safeguard student data and make POLIS a safe and reliable partner for colleges and universities.
How does my institution control our data?
We enable you to control your meeting data on POLIS in three key ways:
- Full Data Ownership
- Customizable Data Retention Policies
- Role-Based Access Control
Contact us to learn more!
How do you make your AI safe for use in higher education advising?
POLIS is built specifically on our FAIR principles for higher education advising with a privacy-first design that protects sensitive information while enabling advisors to focus on meaningful student relationships.
We also ensure that our approach to AI is secure, accountable, fair, and effective (SAFE) in the following ways on our platform:
- Capturing critical information without recording audio or video to maintain privacy.
- Redacting sensitive information to protect student and advisor data.
- Automating meeting workflows, including follow-up emails and task assignments.
- Ensuring system reliability through rigorous quality testing and compliance measures.
- Providing FERPA-compliant security and features, including customizable data retention policies.
- Empowering advisors with actionable insights from meetings while ensuring full institutional control over data.
- And much more!!