Terms of Service
Last updated: June 22, 2026
These Terms of Service ("Terms") govern your access to and use of the website located at polis.ai (the "Site"), operated by Polis Educational Solutions, Inc.,a Delaware corporation headquartered in Massachusetts ("Polis," "we,""us," or "our"). By accessing or using the Site, you agree to be bound by these Terms. If you do not agree, you must not access or use the Site.
1. ABOUT THE SITE
The Site is provided forinformational purposes only. It contains general information about Polis, our products and services, and related educational content. The Site does not constitute the Polis platform or any software-as-a-service offering, which is governed by separate agreements with our institutional clients.
2. AGE RESTRICTIONS
The Site is not directed to children under the age of 13, and we do not knowingly collect personal information fromchildren under 13 through the Site. If you are under 13, please do not use the Site or submit any information through it. If we learn that we have collectedpersonal information from a child under 13, we will promptly delete that information. Access to the Polis platform is available only to users authorized by their institution under a separate agreement.
3. USE OF THE SITE
You agree to use the Site only for lawful purposes and in accordance with these Terms. You agree not to:
(a) Use the Site in any way that violates any applicable federal, state, local, orinternational law or regulation;
(b) Attempt to gain unauthorized access to any portion of the Site, other accounts, computer systems, or networks connected to the Site;
(c) Use any robot, spider, scraper, or other automated means to access the Site for any purpose without our prior written consent;
(d) Introduce any viruses, trojan horses, worms, or other material that is malicious or technologically harmful;
(e) Interfere with or disrupt the integrity or performance of the Site; or
(f) Attempt to decompile, reverse engineer, or disassemble any software or othertechnology contained on the Site.
4. COMMUNICATIONS
The Site may allow you to submit inquiries, messages, or other communications to Polis through contact forms or similar features ("Communications"). By submitting a Communication, you represent that the information you provide is accurate and that you have the right to submit it. Polis is under no obligation to respond to any Communication and may use the information contained in your Communication for any lawful business purpose, subject to our Privacy Policy.
5. BLOG AND PUBLISHED CONTENT
Polis may publish blog posts, articles, case studies, white papers, and other educational or informationalcontent on the Site ("Published Content"). Published Content is provided for general informational purposes only and does not constitute professional, legal, or educational advice.
You may share links to Published Content. You may not reproduce, republish, or redistribute Published Content without our prior written consent.
6. INTELLECTUAL PROPERTY
All content on the Site, including but not limited to text, graphics, logos, images, Published Content, datacompilations, and software, is the property of Polis or its licensors and isprotected by United States and international copyright, trademark, and other intellectual property laws. You may not reproduce, distribute, modify, createderivative works of, publicly display, or otherwise exploit any content on theSite without our prior written consent, except that you may view and printpages from the Site for your own personal, non-commercial use, provided you donot remove any copyright or proprietary notices.
"Polis," "Polis Educational Solutions," and any associated logos are trademarks of Polis. Nothing on the Site grants, by implication, estoppel, or otherwise, any license or right to use any trademark displayed on the Site without our prior written permission.
7. THIRD-PARTY LINKS
The Site may contain links to third-party websites or resources. These links are provided for convenienceonly. Polis does not endorse and is not responsible for the content, products,or services available from such third-party sites. You access third-party sites at your own risk.
8. ACCESSIBILITY
Polis is committed to making the Site accessible to all users, including individuals with disabilities. We strive to conform to the Web Content Accessibility Guidelines (WCAG) and applicable requirements of the Americans with Disabilities Act (ADA). If you experience any difficulty accessing the Site, please contact us at admin@polis.ai so we can work to address the issue.
9. DISCLAIMER OF WARRANTIES
THE SITE AND ALL CONTENT, INCLUDING PUBLISHED CONTENT, ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOTLIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. POLIS DOES NOT WARRANT THAT THE SITE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.
NOTHING ON THE SITE CONSTITUTES PROFESSIONAL, LEGAL, OR EDUCATIONAL ADVICE. ANY RELIANCE ON INFORMATION PROVIDED ON THE SITE IS AT YOUR OWN RISK.
10. LIMITATION OF LIABILITY
TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL POLIS, ITS OFFICERS, DIRECTORS, EMPLOYEES,AGENTS, OR AFFILIATES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL,CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, DATA, USE, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH YOUR ACCESS TO OR USE OF (OR INABILITY TO ACCESS OR USE) THE SITE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), STATUTE, OR ANY OTHER LEGAL THEORY, EVEN IF POLIS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE AGGREGATE LIABILITY OF POLIS FOR ALL CLAIMS ARISING OUT OFOR RELATING TO THE SITE SHALL NOT EXCEED ONE HUNDRED DOLLARS ($100.00).
11. INDEMNIFICATION
You agree to indemnify, defend, and hold harmless Polis, its officers, directors, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, costs, and expenses(including reasonable attorneys' fees) arising out of or in connection with: (a) your access to or use of the Site; (b) your violation of these Terms; or (c) your violation of any applicable law or the rights of any third party.
12. GOVERNING LAW ANDJURISDICTION
These Terms shall be governed by andconstrued in accordance with the laws of the Commonwealth of Massachusetts, without regard to its conflict of law principles.
Any legal action or proceeding arising out of or relating to these Terms or your use of the Site shall be brought exclusively in the state or federal courts located in Suffolk County, Massachusetts, and you consent to the personal jurisdiction of such courts.
13. CHANGES TO THESE TERMS; SEVERABILITY; WAIVER; ENTIRE AGREEMENT
Polis reserves the right to modify these Terms at any time. If we make material changes, we will update the"Last Updated" date at the top of this page. Your continued use of the Site after any changes constitutes your acceptance of the revised Terms. We encourage you to review these Terms periodically.
If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect.
No waiver of any term or condition of these Terms shall be deemed a further or continuing waiver of such term or any other term, and any failure by Polis to assert a right or provision under these Terms shall not constitute a waiver of such right or provision.
These Terms, together with the Privacy Policy, constitute the entire agreement between you and Polis regarding your use of the Site and supersede all prior agreements, understandings, and communications, whether written or oral, regarding the same.
14. CONTACT INFORMATION
If you have questions about these Terms, you may contact us at:
Polis Educational Solutions, Inc.
1 Mifflin Place, Suite 44
Cambridge, MA 02138
Email: admin@polis.ai
Privacy Policy
Effective Date: April 15, 2026
This Privacy Policy (“Privacy Policy”) describes the types of personal information Polis Educational Solutions Inc. (“we”, “us”, “our”, or “Polis”) collects in connection with your access and use of the Services (as defined in the Customer Agreement), Polis website polis.ai, or any successor or complementary website made available byPolis from time to time, (“Website”), our social media pages, Skriba (as defined in the Customer Agreement), and the Polis Technology (as defined in theCustomer Agreement), as well as any related services, applications (including, without limitation, the Application (as defined in the Customer Agreement),application plug-ins, and all documentation provided by Polis; how we use the information; with whom we may share it; and the choices available to you regarding our use of the information. We also describe measures we take to protect the security of the information and how you can contact us about our privacy practices.
This Privacy Policy governs the Personal Information (as defined below) collected from you, anAuthorized User (as defined in the User Agreement), a Customer (as defined in the Customer Agreement), or anyone else (collectively, “you”, “your”) who engages with Polis or our offerings, whether by visiting, using, or accessing theServices, the Website, Polis’s social media pages, or any other products or services that Polis makes available, or by interacting with us offline. It does not extend to organizations or individuals outside our ownership, control, or management. Polis is not responsible for the data‑handling practices, products, information, or services of any third party that may be linked to or accessible through the Services, including, without limitation, the Third Party Content (as defined in the “Other Parties” section below), nor does Polis endorse or make any representations regarding such third parties.
By using or accessing the Services you agree to our User Agreement and/or Customer Agreement and to our collection, use, and disclosure practices of the Authorized User Data (asdefined in the User Agreement), the Customer Data (as defined in the CustomerAgreement), and your Personal Information (as defined below), and other activities as described in this Privacy Policy. “Personal Information” means informationthat you provide or for which Authorized User or Customer provides access toPolis, or information which Polis creates or obtains on behalf of you, theAuthorized User, or the Customer that: (a) directly or indirectly identifies an individual or (b) can be used to authenticate an individual. Customer’s business contact information is not by itself Personal Information. If you do not agree, discontinue use of the Services, the Website or any other products or services that Polis makes available.
If you have any questions or wish to exercise your rights and choices, please contact us as set out in the “Contact Us” section below. If you are a Nevada resident, California resident, or other United States (“U.S.”) resident whose state provides additional statutory privacy protections, please see the additional disclosures at the end of this Privacy Policy.
I. INFORMATION COLLECTION
(a) Information You Provide.
We collect information about you when you access and use the Website, our social media pages, or the Services, including information you provide when you register an account, update your profile, access our content and functionalities, make a purchase, participate in a promotion, or contact customer support. The categories of information we collect, and have collected in the past twelve (12) months, include:
· Contact data, including your first and last name, email address, mailing address, phonenumber, and any other information you include in the comments or message fieldof the contact form on the Website, Skriba, or the Application;
· Account credentials, including your username and password (“Account Credentials”), aswell as any password hints, and information for authentication and accountaccess;
· Demographic data, including your age, gender, and jurisdiction;
· Identity verification information, including your social security number (if provided byyou or the Customer);
· Billing data, including name, email address, bank name, bank account number, asnecessary to process your payments;
· Profile data, including any photographs or information you choose to include in yourprofile;
· Educational credentials, including your educational institution, background and future intended educational pursuits, resume, and cover letter;
· Content, including content within Skriba or any messages you send to us;
· Communications, including when you contact us via email, the Website, Skriba, the Application, the Polis Technology, or through any other channel with questions, feedback, surveys, ratings, questionnaires, intake forms, or reviews, (including, without limitation, Microsoft Form or similar third party services), as well as any communications we exchange with you;
· Notes, sessions and meetings data, collected and processed for the purpose ofproviding the Services in accordance with the Customer Agreement, including information obtained through real-time speech-to-text transcription, meeting assistance technologies, and data generated into summaries, task lists, orfollow-up emails; and
· Students, advisors, and stakeholders data, including the first and last name, email address, mailing address, and phone number of such individuals. We may collect data about them with your consent and in order to fulfill a request by you, such as enabling a test of the Services, integrating with Customer Systems (as defined in the Customer Agreement), or inviting students, advisors, or stakeholders to join the Services. By using this functionality, you acknowledge and agree that both you and the individuals whose information you provide are based in the U.S. and that you have obtained all necessary consents for us to use their contact information to fulfill your request.
You may choose to voluntarily provide other information to us that we do not request, and, in such instances, you are solely responsible for such information.
(b) Information Collected Automatically.
In addition, weautomatically collect information when you access and use the Website, oursocial media pages, or the Services. The categories of information weautomatically collect, and have collected in the past twelve (12) months, include:
· Usage data, including data about features you use in Skriba, the Website, our socialmedia pages, or the Application, pages you visit, emails you view, products andservices you view and purchase through the Services, the time of day youbrowse, how long you spent on a page, screen, or functionality, navigationpaths between pages, screens or functionalities, information about your activity on a page, screen, or functionality, and your referring and exitingpages;
· Performance data, including system‑generated technical information, such as server logs,usage metadata, and telemetry, captured automatically by the Services’ analytics tools to measure access patterns, functionality, efficacy, reliability, and accuracy;
· Mobile device data, including data about the type of device or browser you use, your device’s operating software, your internet service provider, device manufacturer and model, browser type, screen resolution, available RAM and storage, CPU load, device category (e.g., phone or tablet), unique device and advertising identifiers, mobile carrier, network information, your device’s regional and language settings, and device identifiers such as IP address andAd Id; and
· Location data, including GPS (precise location) and imprecise location data (such aslocation derived from an IP address or data that indicates a city or postalcode level).
For further information on your rights and choices see the “Your Rights and Choices” section below.
(c) Information from Other Sources.
We also collect information from other sources. The categories of sources from which we collect information, and have collected from in the past twelve (12) months, include:
· Government or private companies, from which we may obtain background checks, such as KnowYour Customer (“KYC”);
· Social media or networks with which you interact, including if you interact with our pages on social media (such as LinkedIn), post content using the Services, or otherwise link accounts, devices, or features to your account;
· Partners that offer co-branded services, sell, or distribute our products or services;
· Other partners, such as employers, insurance companies, advisors, or other organizations that engage with the Services; and
· Publicly available sources, including data in the public domain.
(d) Technologies.
The types of technologies we use to collect information include:
· Log files, which are files that record events that occur in connection with youruse of the Services;
· Cookies, which are small data files stored on your device that act as a unique tag toidentify your browser. We may use two types of cookies: session cookies and persistent cookies. Session cookies make it easier for you to navigate our websites and expire when you close your browser. Persistent cookies help with personalizing your experience, remembering your preferences, and supporting security features. Persistent cookies may remain on your device for extended periods of time, and generally may be controlled through your browser settings;
· Pixels (also known as web beacons), which is code embedded in a website, video, or email that sends information about your use to a server. There are various types of pixels, including image pixels (which are small graphic images) and JavaScript pixels (which contains JavaScript code). When you access a website, video, or email that contains a pixel, the pixel may permit us or a separate entity to drop or read cookies on your browser. Pixels are used in combination with cookies to track activity by a particular browser on a particular device;
· Device fingerprinting, which is the process of analyzing and combining sets of data elements from your device’s browser, such as JavaScript objects and installed fonts, to create a “fingerprint” of your device and uniquely identify your browser and device;
· Application and other Skriba technologies, which are technologies included in Skriba that are not necessarily browser-based;
· Location-identifying technologies, which are technologies used to collect your location. For example, GPS, WiFi, and Bluetooth may be used to collect precise location datawhen you consent to precise location tracking through the Application. Location data may be used for purposes such as verifying your device’s location anddelivering or restricting relevant content based on that location;
· Voice processing technologies, which are technologies used to collect audio throughthe microphone on your device to effectuate an instruction or request by you(e.g., start/stop transcription, capture a command). Such audio is used solelyto perform the requested function and is not retained as audio beyond what isnecessary to provide the feature;
· Artificial Intelligence (“AI”)-powered real-time speech-to-text transcription technologies, which include features and other functionalities designed to support advising and other sessions. When an Authorized User enables the real-time transcription tool during a session, a clear on-screen indicator will appear. Transcription may be disabled at any time, which will immediately stop the transcription process and prevent further text from being stored. Audio is processed in real time for transcription purposes and is not recorded or retained in audio form. For these technologies, we currently use a proprietary pipeline that incorporates third party components ona pass-through basis, whereby audio is transmitted to and processed on our systems without storage of audio or transcripts by such third parties.We may update or replace transcription technologies from time to time while maintaining equivalent privacy protections; and
· Meeting assistance technologies, which include features and other functionalities that may be used to capture action items and context during session such as an AI assistant bot. For these technologies, we currently use a proprietary pipeline that incorporates third party components on a pass-through basis, whereby meeting-related content is transmitted to and processed on our systems without storage of such data by those third parties. We may update or replace meeting assistance technologies from time to time while maintaining equivalent privacy protections.
II. USE OF INFORMATION
We collect and use information for business and commercial purposes in accordance with the practices described in this Privacy Policy. Our business and commercial purposes for collecting and using information, and for which we have collected and used information in the past twelve (12) months, include:
(a) Offering, providing, operating, developing, understanding, personalizing, and managing the Services, including determining and recommending personalized suggestions, and providing feedback to Customers and Authorized Users;
(b) Establishing, maintaining, andmanaging our relationship with Customers and Authorized Users, includingcommunicating about the Services; responding to inquiries, support requests,feedback, and providing customer service; sending administrative informationsuch as updates, notices, and changes to policies or terms; conducting usersatisfaction surveys; and managing preferences, subscriptions, billing,renewals, and other transactions;
(c) Creatingand managing account and other user profiles;
(d) Preventing and addressing fraud, breach of policies or terms, threats or harm, and maintaining the safety, security, and integrity of the Services;
(e) Tracking and analyzing trends, usage, and activities within the Services, including, without limitation, average meeting frequency, total number of meetings held, total meeting time, average planned meeting length, average actual meeting length, average number of student tasks per meeting, average number of advisor tasks per meeting, total number of advisor tasks, total number of student tasks, number of advisor tasks marked as completed, number of follow-up emails edited by advisor, number of meeting summaries edited by advisor, average number of edits per summary (word count or character count), average number of edits per follow-up email (word count or character count), number of meetings with sensitive content flagged;
(f) Conducting research to develop new products and services, and improve advising in higher education settings in accordance with applicable laws, including, without limitation, testing, analysis, product development, focus groups, and surveys;
(g) Analyzing Resultant Data (as defined below) and potentially publishing it in academic journals or other forums, presenting it at higher education conferences and related, or using it to advance research and insights;
(h) Understanding Customer’s and Authorized Users’ educational needs and improving the quality of the Services and of the Polis Technology, and any other Polis websites, applications, products, and services, as well as improving algorithms (including, without limitation, AI models, layers, and their application), tracking use of theServices, and generating internal reports and data models that we use toimprove the Services;
(i) Conducting promotions and offers, including verifying your eligibility and deliveringprizes or discounts in connection with your entries;
(j) Complying with and enforcing our legal, regulatory, and contractual obligations,resolving disputes, auditing, and enforcing this Privacy Policy, the UserAgreement, and the Customer Agreement;
(k) Responding to law enforcement requests or a government agency asserting lawful authority to obtain the dataor where Polis has reasonable grounds to believe the data could be useful inthe investigation of unlawful activity. This includes, but is not limited to,complying with a subpoena or warrant or an order made by a court, person, or body with jurisdiction to compel the production of data, complying with courtrules regarding the production of records and data, defending Polis in a legal, regulatory, or administrative proceeding or in a contractual dispute orproviding information to our legal counsel, and as required or permitted byapplicable law;
(l) Fulfilling any other purpose at your direction; and
(m) With notice to you and your consent.
Notwithstanding the above, we may transform Personal Information or data and information related to you, and Customer and/or Authorized User’s use of the Services into aggregated, de-identified, or otherwise anonymous information, including, without limitation, to compile statistical information related to the provision andoperation of the Services and performance data (including, without limitation, system‑generatedtechnical information, such as server logs, usage metadata, and telemetry) (“ResultantData”) and, except where prohibited by applicable law, use or disclose suchdata for any lawful purpose, including evaluating and enhancing theperformance, features, and effectiveness of the Services and the Polis Technology; analyzing usage patterns, user demographics, and general behavioraltrends; conducting or supporting research with academic or industry partners to advance the Services; and developing new insights, content, and products and services. For example, we may aggregate data to calculate average activity or related or derived metrics across all Authorized Users over a specified period of time.
For information on your rights and choices regarding how we use information about you, please seethe “Your Rights and Choices” section below.
III. SHARING OF INFORMATION
We share information we collect in accordance with this Privacy Policy, the User Agreement, and the Customer Agreement, as applicable. The categories of parties with whom we share information, and have shared information in the past twelve (12) months, include:
(a) Service providers and subcontractors. We share information with service providers and subcontractors that process information on our behalf. Service providers and subcontractors assist us with services including, without limitation, billing and payment processing, data analytics, AI and large language models (“LLMs”) services, real-time transcription, meeting assistance bots, client relationship management, website hosting, cloud hosting and storage, technical support, and security and fraud prevention;
(b) Affiliates. We share information with our affiliates and related entities, including where they act as our service providers or for their own internal purposes;
(c) Advisors.We share information with our advisors, such as lawyers, auditors, bankers, insurers, business consultants, education and academic advisors, and other individuals or entities that support educational institutions, where necessary in the course of the services they provide us;
(d) Authorized Users and students. We share information among Authorized Users, and between Authorized Users and students to perform the Services;
(e) Partners.We share information with our partners in connection with offering co-branded services, selling or distributing our products;
(f) Promotions.Our promotions may be jointly sponsored or offered by other parties. When you voluntarily enter a promotion, we share information as set out in the official rules that govern the promotion as well as for administrative purposes and as required by applicable law.
(g) Customer references and testimonials. The names of existing Customers may appear on the Website with their consent, as well as their testimonials and case studies. Pursuant to the Customer Agreement, we share Customers’ name and other indicia in our lists of current or former customers of Polis in promotional and marketing materials and on a confidential basis to Polis’s potential customers;
(h) Merger or acquisition. We share information in connection with, or during negotiations of, any proposed or actual merger, purchase, sale, consolidation, reorganization, corporate divestiture, or any other type of acquisition or business combination of all or any portion of our assets, our equity interests, or transfer of all or a portion of our business to another business;
(i) Security and compelled disclosure. We share information to comply with the law or other legal process, and where required, in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We also share information to protect the rights, property, life, health, security and safety of us, the Services or anyone else, as well as to prevent any physical or other harm;
(j) Facilitating requests. We share information at your request or direction; and
(k) Consent. We share information with notice to you and your consent.
Notwithstanding the above, we may share Resultant Data, except as prohibited by applicable law. For information on your rights and choices regarding how we share information about you, please see the “Your Rights and Choices” section below.
IV. OTHER PARTIES
The Website, theApplication, Skriba, our social media pages or any other products or services that Polis makes available may contain links to websites or applications controlled by parties other than Polis (“Third Party Content”). In addition, we integrate technologies operated or controlled by other parties into parts of theServices, including, without limitation, third party LLMs.
Some examples include:
(a) Links. The Services may include links that hyperlink to websites, platforms, and other services not operated or controlled by us; and
(b) Brand pages and chatbots. We may offer our content through social media, such as LinkedIn. Any information you provide to us when you engage with our content (such as through our brand page or chatbot) is treated in accordance with this Privacy Policy. Also, if you publicly reference the Services on social media (e.g., by using a hashtag associated with Polis in a post), we may use your reference on or in connection with the Services.
Please note that when you interact with other parties, including when you leave the Services, those parties may independently collect information about you and solicit information from you. The information collected and stored by those parties remains subject to their own policies and practices, including what information they share with us, your rights and choices on their services and devices, and whether they store information in the U.S. or elsewhere. We encourage you to familiarize yourself with and consult their privacy policies and terms of use.
V. YOUR RIGHTS AND CHOICES
(a) Account Information.
Please note that we will retain and use information about you as necessary for our records, to perform the Services and to comply with the Customer’s retention policies, to fulfill our legal obligations, resolve disputes, and enforce our agreements. You may request access to or a full deletion of your Personal Information by emailing us at the email address set out in the “Contact Us” section below. To confirm that any access or deletion request is legitimate, we may ask you to complete a verification form demonstrating that you have the authority to act. Even after we honor a request to delete Personal Information, we may keep limited records as required or permitted by law, along with Resultant Data.
Authorized Users may access, update, edit, or delete certain information they have provided to us through their account settings, including first and last name, username and password, email address, mailing address, and other profile information.
If you are a Nevada resident, California resident, or other U.S. resident whose state provides additional statutory privacy protections, please see the additional disclosures at the end of this Privacy Policy.
(b) Tracking Technology Choices.
· Cookies and pixels. Most browsers accept cookies by default. You can instruct your browser, by changing its settings, to decline or delete cookies. If you use multiple browsers on your device, you will need to instruct each browser separately. Your ability to limit cookies is subject to your browser settings and limitations.
· Do Not Track. Your browser settings may allow you to automatically transmit a “Do Not Track” signal to online services you visit. Note, however, there is no industry consensus as to what site and application operators should do with regard to these signals. Accordingly, unless and until the law is interpreted to require us to do so, we do not monitor or take action with respect to “DoNot Track” signals.
· Application and location technologies. You can stop all collection of information via an application by uninstalling the application. You can also reset your device Ad Id at any time through your device settings, which is designed to allow you to limit the use of information collected about you. You can stop all collection of precise location data through an application by uninstalling the application or withdrawing your consent through your device settings. You can also allow or disallow us to collect geolocation data by enabling or disabling location services on your mobile device.
Please be aware thatif you disable or remove certain technologies some parts of the Services may not function correctly.
(c) Opt Out.
You may opt out of certain data collection and targeted advertising features provided by third parties. For example, Google and Microsoft provide tools that allow you to opt out of the use of certain information they collect.
Please note that if you opt out using any of these methods, the opt out will only apply to the specific browser or device from which you opt out. We are not responsible for the effectiveness of, or compliance with, any opt out options or programs, or the accuracy of any other entities’ statements regarding their opt out options or programs.
(d) Communications.
· E-mails.You can opt out of receiving promotional emails from us at any time by following the instructions as provided in emails to click on the unsubscribe link or emailing us at the email address set out in the “Contact Us” section below with the word UNSUBSCRIBE in the subject field of the email. Please note that you cannot opt out of non-promotional emails, such as those about your account, transactions, servicing, or our ongoing business relations.
· Push notifications. If you have opted-in to receive push notification on your mobile device, you can opt out at any time by adjusting the permissions in your mobile device.
· Text messages and calls. You can opt out of receiving text messages or calls to your phone number at any time by (i) for text messages, texting “STOP” in response to any text message you receive from us or contacting us as set out in the“Contact Us” section below and specifying you want to opt out of text messages; and (ii) for calls, requesting opt out during any call you receive from us or contacting us as set out in the “Contact Us” section below and specifying you want to opt out of calls.
Please note that your opt out is limited to the email address, device, and phone number used and willnot affect subsequent subscriptions.
VI. PERSONAL INFORMATION OF PEOPLE UNDER 18
The Services are not directed at people under 18 years old. If you have not yet reached the age at which your jurisdiction permits you to consent to the processing of your data, do not register for the Services or provide us with any Personal Information. Should Polis discover that it has inadvertently collected Personal Information from a minor who lacks the legal capacity to give such consent, we will delete that information as swiftly as possible. If you believe a minor in this situation has supplied us with Personal Information, please email us at the email address set out in the “Contact Us” section below.
We do not knowingly collect personal information (as defined by the U.S. Children’s Privacy Protection Act, or “COPPA”) from children.
VII. DATA SECURITY
We implement and maintain reasonable organizational, administrative, physical, and technical security safeguards and encryption during transmission and at rest to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration, and destruction, in accordance with the User Agreement and the Customer Agreement, as applicable. We follow generally accepted standards to protect the Personal Information submitted to us, both during transmission and once it is received. Nevertheless, transmission via the internet is not completely secure and we cannot guarantee the security of information about you. By using the Services, the Website, our social media pages, or any other products or services that Polis makes available, you acknowledge and agree that Polis makes no such guarantee, and that you use the mat your own risk.
VIII. DATA TRANSFER AND STORAGE
We are based in the U.S. and the information we collect is governed by U.S. law. If you are accessing the Services, the Website, our social media pages, or any other products or services that Polis makes available from outside of the U.S., please be aware that information collected through them may be transferred to, processed, stored, and used in the U.S. Data protection laws in the U.S. may be different from those of your country of residence. Your use of the Services, the Website, our social media pages, or any other products or services that Polis makes available, or provision of any information therefore constitutes your consent to the transfer to and from, processing, usage, sharing, and storage of information about you in the U.S. as set out in this Privacy Policy.
IX. CHANGES TO THIS PRIVACY POLICY
We reserve the right to revise and reissue this Privacy Policy at any time (each an “Update”) and shall make each Update available on the Website. Unless Polis states otherwise, an Update is automatically effective thirty (30) days after posting on the Website, except in such case where an Update is immaterial to any of your legal rights or legal obligations of Polis and such Update is made only to correct a typographical, formatting, or grammar inaccuracy, and in such case, an Update is effective immediately after posting on the Website. You are deemed to accept an Update by continuing to use the Services, the Website, our social media pages, or any other products or services that Polis makes available.
X. CONTACT US
If you have any questions or comments about this Privacy Policy, our data practices, or ourcompliance with applicable law, please contact us:
By email:
privacy@polis.ai
By mail:
Polis Educational Solutions Inc.,
1 Mifflin Square, Suite 400.
Cambridge, MA 02138 USA
XI. ADDITIONAL DISCLOSURES FOR NEVADA RESIDENTS
Nevada law requires each business to establish a designated request address where Nevada consumers may submit requests directing the business not to sell certain kinds ofpersonal information that the business has collected or will collect about theconsumer. A sale under Nevada law is the exchange of personal information formonetary consideration by the business to a third party for the third party tolicense or sell the personal information to other third parties. We do not sellpersonal information. If you are a Nevada consumer and wish to submit a requestrelating to our compliance with Nevada law, please email us at the emailaddress set out in the “Contact Us” section above.
XII. ADDITIONAL DISCLOSURES FOR CALIFORNIA RESIDENTS
These additional disclosures apply only to California residents. The California Consumer Privacy Act of 2018 (“CCPA”) provides additional rights to know, delete and opt out, and requires businesses collecting or disclosing personal information to provide notices and means to exercise rights.
(a) Notice of Collection.
The categories of personal information, as described in the CCPA we collect, and have collected in the past twelve (12) months, include:
· Identifiers, including name, postal address, email address, and online identifiers (such as IP address);
· Customer records, including phone number and billing address;
· Characteristics of protected classifications under California or federal law, including gender;
· Commercial or transactions information, including records of products or services purchased, obtained, or considered;
· Internet activity, including browsing history, search history, and interactions with a website, email, or application;
· Geolocation data;
· Employment and education information; and
· Inferences drawn from the above information about your predicted characteristics and preferences.
For further details on information we collect, including the sources from which we receive information, review the “Information Collection” section above. We collect and use these categories of personal information for the business purposes described in the “Use of Information” section above, including to manage the Services.
To the extent “sale” under the CCPA is interpreted to include the activities set out in this Privacy Policy, we will comply with applicable law as to such activity. We disclose the following categories of personal information for commercial purposes: identifiers, characteristics, commercial or transactions information, internet activity, geolocation data, and inferences drawn. Please review the “Sharing of Information” section above for further details about the categories of parties with whom we share information.
While the CCPA does not currently apply to Polis, if it becomes applicable in the future, you will have the rights listed below.
(b) Right to Know and Delete.
This is the right toknow certain details about our data practices in the past twelve (12) months.In particular, you may request the following from us:
· The categories of personal information we have collected about you;
· The categories of sources from which the personal information was collected;
· The categories of personal information about you we disclosed for a business purpose or sold;
· The categories of third parties to whom the personal information was disclosed fora business purpose or sold;
· The business or commercial purpose for collecting or selling the personalinformation; and
· The specific pieces of personal information we have collected about you.
In addition, you havethe right to delete the personal information we have collected from you.
To exercise any of these rights, please email us at the email address set out in the “Contact Us”section above. In the request, please specify which right you are seeking to exercise and the scope of the request. We will confirm receipt of your request within ten (10) days. We may require specific information from you to help us verify your identity and process your request. You may appoint an authorized agent to exercise your privacy rights on your behalf. Any request the agent submits must follow our usual process, and we may require a signed authorization proving the agent’s authority. We may also ask you to verify your identity directly and confirm that you granted the agent permission to act for you. If we are unable to verify your identity, we may deny your requests to know or delete.
California’s “Shine the Light” statute (CA Civil Code §1798.83) may allow you, as a California resident, to request once per calendar year a disclosure of any categories of personal information that Polis has shared with third parties for those parties’ direct‑marketing purposes, along with the names and addresses of the third parties involved. While currently, the California’s “Shine the Light” law does not apply to Polis, if it becomes applicable in the future, and you would like to make this request, please email us at the email address set out in the “Contact Us” section above.
(c) Right to Opt Out.
Although Polis does not sell your personal information to third parties,to the extent that any sharing of your personal information constitutes a “sale” under the CCPA, you have the right to opt out of the sale of your personal information by us to third parties at any time. You may submit a request to opt out by emailing us at the email address set out in the “Contact Us” section above.
XIII. ADDITIONALDISCLOSURES FOR OTHER U.S. RESIDENTS
If you are a resident of a U.S. state such as, without limitation, Colorado, Connecticut, Delaware,Iowa, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey,Oregon, Tennessee, Texas, Utah, Virginia, your state’s privacy statute may afford you certain rights. Specifically, you may:
(a) Request details about thecategories and sources of personal information we collect, as described in the“Information Collection”, “Use of Information”, and “Sharing of Information”sections above;
(b) Obtain a copy of the personal information we hold about you;
(c) Ask us to delete that data;
(d) Request that we correct any inaccuracies;
(e) Direct us not to sell or share your personal information, or to use it for targeted advertising or automated profiling that produces legal or similarly significant effects; and
(f) Appeal any denial of a privacy request.
Polis will honor these rights as required by the laws of your state.
Digital Accessibility Policy
Last Updated: March 3, 2026
I. PURPOSE
Polis Educational Solutions Inc.(“we”, “us”, “our”, or “Polis”) is committed to ensuring and facilitating equitable access to its content and services using electronic and information technologies (“EIT”) for persons with disabilities, and we will use reasonable efforts to eliminate barriers experienced by such individuals. This Digital Accessibility Policy (“Policy”) establishes standards for designing, implementing, iterating, and updating web-based content and services in consideration of persons with disabilities.
II. DEFINITIONS
For the purposes of this Policy, the term “disability”means, with respect to an individual:
(a) a physical or mental impairment that substantially limits one or more major life activities of such individual;
(b) a record of such an impairment; or
(c) being regarded as having such an impairment.
III. COMMITMENT TO ACCESSIBILITY
Polis is committed to providing equitable access to our EIT content to persons with disabilities. Our goal is to ensure that our content and services are accessible to all individuals in a way that allows them to maintain their dignity and independence. We will make reasonable efforts to comply with applicable UnitedStates (“U.S.”)accessibility laws and requirements, including the Americans with DisabilitiesAct (“ADA”) and the RehabilitationAct of 1973 (including Sections 504 and 508), as applicable. We also strive to align our digital experiences with recognized accessibility standards such as the Web Content Accessibility Guidelines (“WCAG”).Polis’s content and services are designed to be accessible and are partially conformant with recognized accessibility standards, meaning that some parts of our content and services may not fully conform to those standards at all times. We are actively working to improve accessibility across our digital experiences and to address areas where full conformance has not yet been achieved.
IV. SCOPE
This Policy applies to all EIT content designed, developed, produced, or maintained by Polis and that are provided to visitors, users, and Polis personnel.
V. RESPONSIBILITY
Polis is responsible for implementing, maintaining, and enforcing this Policy, including responding to accessibility feedback.
VI. PROCEDURES AND GUIDELINES
Polis will follow and maintain procedures and guidelines for designing, developing, publishing, and maintaining accessible EIT content. These procedures and guidelines include the following:
(a) Polis will oversee compliance with thisPolicy and will support personnel involved in designing, implementing, iterating, producing, and maintaining accessible EIT content.
(b) Polis will provide training and education to personnel and other individuals who support the delivery of Polis’s services to users, including training on how to understand and comply with this Policy, how to interact with persons with disabilities, and continuing education regarding accessible EIT.
(c) Polis will periodically review EIT content to determine whether the goals and objectives set out under this Policy are being achieved, and will monitor and respond to accessibility feedback regarding the methods we use to provide services to persons with disabilities.
(d) Polis will receive, address, and answer any questions regarding EIT accessibility and questions concerning this Policy.
(e) Polis will conduct ongoing accessibility testing and evaluations to determine whether updates need to be made to thisPolicy, to EIT content, procedures and guidelines. Any modifications to this Policy will be made after considering the potential impact of such changes on persons with disabilities.
VII. THIRD PARTY CONTENT
Polis’s digital experience may include third party content, integrations, or platforms that are not fully controlled by Polis. Polis will use reasonable efforts to address accessibility requests and needs, where applicable, in accordance with applicable laws andPolis’s then-current resources and capacities.
VIII. COMMUNICATION
We will communicate with persons with disabilities in ways that consider their needs, with email as our default method of communication. If email is not suitable or is unavailable, we will offer other communication options upon request, such as telephone or other preferred formats when available.
IX. FEEDBACK AND QUESTIONS
Polis welcomes any questions, concerns, or feedback to improve this Policy and the methods we use to provide our digital content and services to persons with disabilities. If you are a user with a disability, or an individual assisting someone with a disability, and you are experiencing difficulty accessing any Polis digital content or services, please contact us at info@polis.ai
X. DISCLAIMER
Please be aware that our efforts to maintain digital accessibility are ongoing. While we strive to make our digital content and services as accessible as possible, some users may still encounter issues depending on the assistive technologies they use, since these tools vary widely. We appreciate your understanding.